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Executive Assistant & Office Manager

Riga, Latvia
Executive Assistant & Office Manager
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In the position of Executive Assistant & Office Manager you will work in close cooperation with the CEO providing proactive day-to-day support as well as empower company employees by ensuring efficient operation of office environment.

Responsibilities

CEO support:

  • Act as the key point of contact between the CEO and internal/external stakeholders.
  • Assist the CEO with his daily agenda, organise appointments, meetings and coordinate various events.
  • Manage travel and accommodation arrangements.
  • Format information for internal and external communication upon request (presentations, reports, meeting notes, etc.).


Office management:

  • Oversee and manage all administrative tasks in the office and ensure that it is operating smoothly.
  • Monitor and maintain inventory of office supplies, place orders as needed and evaluate vendors as well as related costs, manage contract and price negotiations.
  • Coordinate office layout and updates to office environment supervising building maintenance, arrange necessary repairs, manage office moves.
  • Maintain responsibility for representable, functional and neat office environment.
  • Serve as the key point of contact for office guests and main office vendors (supplies, post service, maintenance, equipment, repair, etc.) ensuring professional interaction with the third parties.
  • Design, implement and manage internal rules, office operations and procedures improving office efficiency upon necessity.

Basic skills

  • Bachelor’s degree (preferably related to business administration or similar field).
  • 2-5 years of proven related work experience in administrative support roles (preferably within fast moving international environment). Experience in proactive assistance to senior leadership will be seen as a strong advantage.
  • Strong command of English, Russian and Latvian languages (both written and oral). Knowledge of other European languages will be highly appreciated.
  • Ability to work in Mac office environment will be seen as an advantage.
  • Self-starter exhibiting high levels of energy, enthusiasm and initiative.
  • Great interpersonal skills, customer oriented approach and improvement mindset.
  • Excellent organisation skills, attention to detail and ability to work independently to get things done fast.

Preffered skills

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what we offer

  • Hands-on experience and professional challenges in highly innovative business industry.
  • International team united by unique expertise within the field.
  • Excellent work conditions and flexible working hours.
  • Health and accident insurance policies.
  • Free parking lot next to the office.
  • Corporate events, regular internal activities and other benefits.
  • Professional development opportunities based on your performance and motivation.
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